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3rd-4th Grade Coordinator Job Description

Description

Coordinate, organize, and oversee 3rd-4th grade from registration to end of season tournament.

Responsibilities

  1. Create/Coordinate and send out flyer - Distribute flyer to the elementary schools in the first week of May. Include program information, registration dates and times, and a number for questions.  Solicit coaches.
  2. Coordinate Registration - Registration takes place in May.  Be present at registration to answer questions, find coaches, and take registrations.  KEEP TRACK OF THE NUMBERS.   
  3. Find Coaches and determine teams - Place players on teams by school and neighborhood if possible.  Try to honor requests if possible.  Put no more than 8 (for 3rd grade) and 10 (for 4th grade) players on a team.  Have even # of teams.                                                                                                
  4. Follow-up on jersey and trophy ordering - Provide awards person with numbers for trophies and medals.  Provide equipment manager with numbers for jerseys.
  5. Determine schedules - Get gym time from scheduler. Schedule one 1 hour practice a week for each team.  Schedule 10 games for each team.  Create and schedule the end of season tournament.                             
  6. Put coaches packets together - Include coaches names & numbers, team roster, skills information, games rules, practice and game schedule, Practice tips, Skills sheets, Games score sheets and overall philosophies.
  7. Coordinate equipment - Make sure there are bags of 12 balls, first aid kits and score clocks at each gym.
  8. Attend coaches' orientation - Provide and go over coaches' packets and hand out coaches' shirts and players jerseys.
  9. Attend at least one of each teams games - A good idea to be visible and witness some things for yourself.
  10. Answer coach and parent questions throughout the program - The bulk of the phone calls are during registration and team formation time.
  11. Sets up end of season tournament - 2 tiers, Distribute schedule to coaches, obtain trophies. Distribute trophies during tournament.
  12. Collect scores and skills info weekly - Record this information and tally results at seasons end.  This information will be used for tournament bracketing and skills competition medals.  Some coordinators choose to also distribute this info.
  13. Report monthly to the board - Give an over-all update of how things are going.
  14. Pass out and tally evaluations - Hand out evaluations to all parents at the start of the last game and collect them at the end. Review evaluations and summarize them for the board.